Video conferencing makes it easier than ever to host remote depositions and conduct business across borders without travel costs. To get the most from your video conference, however, there are certain etiquette rules to follow to ensure that your event goes smoothly. If you are hosting a video conference in San Jose, avoid these mistakes to prevent confusion and delays from taking over your session.
Mistake: Not Testing Your System
Nothing slows down video conferences like problems with connections, audio, and video. Test out your video conferencing system before you attempt your conference so you don’t waste participants’ time. Even better, work with an experienced team that can help you choose the right video conferencing solutions for your needs. When you work with professionals who host video conferences on a regular basis, you can feel confident that their system is reliable and that their conference space is set up for optimum audio and visual output.
Mistake: Not Using Your Normal Voice
During a video conference, as long as you direct your speech towards the microphone, there is no reason to shout or dramatically slow down your speech. Speak normally, being as careful as you would during an in-person meeting to enunciate. Resist mumbling or speaking excessively quickly. This kind of speech is difficult to understand in an in-person meeting and even more challenging during a video conference. Keep in mind that there is typically a small delay in audio transmission during video conferences, so pause at the end of your statement to let people hear the entire thing and have time to respond, if necessary.
Juggling depositions, court dates, court reporters , and clients is a challenge for all law practices. With PracticePanther Legal Software from Google , you can streamline running your office right from your smartphone. You can keep track of everything from emails to opposing counsel to scheduling court reporters in the Bay Area with ease.
PracticePanther is used by firms of all sizes for easy, user-friendly office management. Track all of your emails, calls, tasks, and reminders, plus view the calendars of everyone in your practice in one place. You can even bill time and expenses and know exactly when your clients see your invoices and use the software to send tasks and create deadlines for other people in your office. The app is easy for everyone in your practice to adapt to and to use to simplify your communication and tasks.
Court reporters are highly trained professionals who must adhere to specific education and licensing rules. Before you hire court reporters in San Jose to assist with your deposition or legal proceeding, make sure that they have the appropriate credentials required under California law.
Court reporters go through several steps to become licensed in California. They must attend a state-approved court reporting program that includes training in English, law and medical terminology, transcript preparation, computer technology, California and Federal laws that apply to court reporting and on-the-job training. Overall, they must complete a minimum of 660 academic hours and 2,300 hundred hours of work on a stenograph machine. Court reporters must also pass the state licensing exam. The exam consists of three portions of grammar, law and technical terminology and stenographic skills testing. To pass, court reporters type at least 200 words per minute with 97.5% accuracy. Court reporters must also pass a criminal background check and renew their license annually to be eligible for reporting assignments in legal matters in California.
When a deponent wants to change his or her deposition testimony from what the transcript reflects, there are several factors to consider. Although changing the testimony is per California law, doing so is not always in the best interest of your case. After you receive a transcript of testimony from your court reporter in San Jose and discover that your client needs to make a change, here is what you need to know.
What are some reasons for correcting depositions?
Generally, the reason to consider changing deposition testimony is to make sure it accurately reflects everything that the deponent knows about the case. If the original testimony left out important details or could otherwise be misinterpreted, correcting it during the deposition review prevents the need for the deponent to have to change his or her testimony during trial. Substantive errors about facts of the case or transcription mistakes that change the meaning of the testimony can all adversely affect a case, even before it gets to trial, if depositions are used in pretrial hearings and negotiations. For these reasons, correcting a deposition that contains errors could be advantageous.
What are the drawbacks of correcting depositions?
Although correcting a deposition prevents the opposing counsel from pointing out inconsistencies in testimony at trial, the need to correct testimony even during the deposition review opens the door for the opposing counsel to call all of that deponent’s testimony into question as unreliable. Making corrections could also highlight a weakness in your case that might otherwise have gone unnoticed by the opposing counsel. When you make corrections to any part of a deponent’s testimony, you could inadvertently miss small details that should have been updated during the change as well, which can cast the testimony as unreliable overall.
How can you decide whether to correct a deposition?
Correcting small changes, such as typos or other minor transcription errors, is easily accomplished without impacting your case. For more substantive changes, you must weigh the value of correcting the transcript before trial and potentially opening up new challenges in the case to the impact of changing testimony on the stand during the trial.
During a deposition, the conference room generally holds only the deponent, examiner, deponent’s counsel, and the court reporter. Other attorneys may be present, depending on the case. Legal depositions aren’t generally entertaining affairs that attract eager viewers, but in some cases, it may be appropriate to rent a larger conference room in Palo Alto, California, to seat additional people.
If there is a language barrier, it is necessary to have an interpreter present. Ideally, that interpreter should have extensive experience working in legal settings, and he or she should have general knowledge of industry-specific terms that may come up. It’s also a good idea to have a videographer present to capture a visual record of the deposition. The examiner may decide to have a portion of the video recording admitted into court as evidence to be shown to the jury. Less commonly, an expert or consultant may attend the deposition. They may be asked to lend their expertise on particularly technical subjects. If the presence of a consultant is not desirable, the attorney may suspend the deposition and request a court order to exclude the unwanted party.
When you exit the conference room after a successful deposition, you might already be planning how to best use the court reporter’s transcript to prepare your case for trial. However, you shouldn’t neglect to plan for the use of deposition testimony in front of the jury. Consider looking for legal videography services in Palo Alto, California to help you put together a courtroom-worthy presentation.
Check the local court rules.
The introduction and use of deposition testimony in court is subject to state and local court rules. Always check these rules to ensure you are in full compliance. You may need to provide pretrial disclosures for any portion of the transcript you will use during the trial and for any legal videography you plan to introduce.
Lodge the official deposition transcript.
The court reporter will give the deposition witness and all the parties written notice when the original transcript is ready to be read, corrected, and signed. Under the California Code of Civil Procedure , the deponent has 30 days to perform these actions. Then when the case is set to begin trial, the attorney who has custody of the original transcript must file the document with the court. In some cases, a transcript with the court reporter’s certification may be lodged when the witness is introduced to testify.
Lay a foundation for the deposition testimony.
Before you can read part of the deposition testimony to the court, you must identify it for the court reporter’s record and ask permission for yourself or your witness to read from it. In some cases, it may be appropriate to use foundational testimony. Foundational testimony serves to enlighten the jury about the significance of deposition testimony and any inconsistencies in the witness’ statements. For example, you could ask the following questions:
- Do you remember giving this testimony?
- Do you recall being under oath to tell the truth?
- Did you have an attorney present to represent you?
Then you can launch into a line of questioning that highlights the witness’ inconsistent testimony. It may help your case to show a clip of video-recorded testimony from the deposition and compare it to the witness’ testimony during the trial.
Court reporters train extensively to be able to quickly and accurately capture every spoken word on the legal record. They are essential for legal depositions, hearings, and trials, but the legal setting isn’t the only one in which professional court reporting services are helpful. In the Palo Alto, California area, court reporters often work within the corporate setting.
If your executives still designate someone to take minutes by hand at the start of each meeting, it’s clearly time for an upgrade. The work you accomplish at each meeting is too important to risk losing it. Professional court reporters can capture each presentation, suggestion, and debate without missing a word. You’ll be able to look back on a transcript to improve your understanding of the issues, identify matters that require further attention, and recognize individual employees for their contributions.
Industry conferences, both small and large, can benefit from the presence of a skilled court reporter. Industry conferences can be chaotic events, and the sheer volume of information exchanged can test a person’s memory. Having a court reporter present will give you a reliable, written record of your conference. As an added bonus, you’ll be able to share this record with individuals who were unable to attend the conference.
Negotiations can be tough, especially if your company is trying to get a better price from a vendor or initiate sales in a new market. Negotiations can also be lengthy, and it’s easy to lose track of important information. With a court reporter present to keep an official record, tentative compromises and proposals cannot be disputed later on. It’s also essential to have a written record of all agreements so that a contract can be drafted later on.
Court reporters can assist your company with two kinds of interviews: Recruitment and informational. No matter how talented your human resources department is, it’s always helpful to have a record of a job candidate’s responses during his or her interview. This is particularly true when it’s tough to choose between a few well-qualified candidates. Media outlets and authors can also rely on court reporters to capture the content of an interview. The full interview may be published as is, or the record can inform the final published work.
Court reporters serving Palo Alto, California, often attend depositions in which an attorney engages in abusive practices, such as obstruction. Deposition abuse may be more likely when the deposition isn’t held in a conference room capable of video conferencing and video recording. When attorneys know that their abusive behaviors are being captured on a digital record , they tend to cease those problematic behaviors promptly.
In addition to the use of video recording, you can watch this featured video to get some more tips on dealing with deposition abuse. For example, if the opposing counsel frequently instructs the witness not to answer your questions, you can ask the court reporter to mark each of these incidents in the record. In severe cases, you might need to inform the other attorney that you’ll seek a court-issued protective order if the deposition abuse doesn’t end.
In today’s fast-paced, high-tech world, all of us need to have the ability to communicate across language barriers. That means that access to professional interpreting services you can depend on is more crucial today than ever before. An interpreter must be able to understand a message and recommunicate it in a different language without changing it. This is a challenging task that requires extensive training and experience in order to perform correctly. At Pulone Reporting Services, we can provide interpreters for any language you need them for.
Interpreting services are particularly important in a courtroom setting, where speed and accuracy are absolutely essential. The court interpreters at Pulone Reporting Services are certified to interpret in 13 languages, including Arabic, Japanese, Portuguese, Russian, and Vietnamese. If you’re in need of a professional interpreter in Palo Alto, California, for a legal deposition, Pulone Reporting Services can provide you with the exceptional services you’re looking for.
When choosing a conference room for your video conference or deposition, one thing to consider about the space is whether it meets ADA guidelines. When you’re hiring a video conferencing company in Palo Alto, be sure to ask about ADA compliance before you select a facility, so that all the attendees can access the space with ease.
ADA compliance for conference rooms addresses vision impairments, hearing disorders, mobility issues, and a range of other disabilities. The conference space should have good acoustics, adequate lighting, and ample space for people who use mobility devices to comfortably maneuver. You may also want to consider arranging for a court reporter to provide real-time translation for the session. If someone attending your video conference needs assistance, solicit information about their requirements before the session so that you can make additional arrangements, such as Braille documents, to accommodate his or her needs effectively.
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