Conducting remote depositions via video conference, you can save a great deal of time and money. However, there are some challenges in remote depositions that don’t exist for in-person meetings. One such issue is how to use documents when your meeting is conducted through video conferencing. If you are considering arranging a remote deposition but are wondering how to manage the documents you’ll need during testimony, here are the answers to some of the questions you may have on your mind.
Will I have to submit my documents in advance?
Although sending documents in advance is one way to deal with the issue, doing so has its disadvantages. Showing the other side the documents you plan to use during the deposition will give them a chance to prepare for your questions, eliminating any element of surprise that could work in your favor. Instead of sending documents to opposing counsel in advance, you may wish to send your documents to your court reporting firm to reveal the documents in real time, as you would during an in-person deposition.
How can I see modifications of a document?
If it is necessary for a witness in a deposition to modify a document at your request, you will need to see that he or she has done so in the way you asked. Although holding up the document to the camera gives you a chance to get a closer look, it can be more efficient to have your court reporter present the document digitally and for modifications to be made to the digital file in real time, so that everyone who is viewing the document can see the modifications at once.
Can I use multiple documents during a remote deposition?
Once you master the ability to transmit documents during a video conference deposition, then using multiple documents is simple. The trick is to work with your court reporting firm to prepare for the deposition, so that they can manage the documents and ensure they are each shared in the order and at the time you intend for the witnesses to see them.
Video conferencing is being used with greater frequency, as it’s convenient and allows professionals to cut down on time spent traveling. Perhaps the most effective way to make a great impression on camera is to rent a conference room in the Bay Area that has the right equipment for professional video conferencing, as it prevents the possibility of serious technical glitches. Next, you’ll need to dress professionally for the camera. Find out how by watching the accompanying video.
It features a professional speaker who recommends getting in touch with the host of the video to ask about the background. If the background is a green screen, don’t wear anything green. If it’s a white background, choose darker colors for contrast. In addition, stick to solid colors without patterns.
Video conferencing makes it easier than ever to host remote depositions and conduct business across borders without travel costs. To get the most from your video conference, however, there are certain etiquette rules to follow to ensure that your event goes smoothly. If you are hosting a video conference in San Jose, avoid these mistakes to prevent confusion and delays from taking over your session.
Mistake: Not Testing Your System
Nothing slows down video conferences like problems with connections, audio, and video. Test out your video conferencing system before you attempt your conference so you don’t waste participants’ time. Even better, work with an experienced team that can help you choose the right video conferencing solutions for your needs. When you work with professionals who host video conferences on a regular basis, you can feel confident that their system is reliable and that their conference space is set up for optimum audio and visual output.
Mistake: Not Using Your Normal Voice
During a video conference, as long as you direct your speech towards the microphone, there is no reason to shout or dramatically slow down your speech. Speak normally, being as careful as you would during an in-person meeting to enunciate. Resist mumbling or speaking excessively quickly. This kind of speech is difficult to understand in an in-person meeting and even more challenging during a video conference. Keep in mind that there is typically a small delay in audio transmission during video conferences, so pause at the end of your statement to let people hear the entire thing and have time to respond, if necessary.
When a deponent wants to change his or her deposition testimony from what the transcript reflects, there are several factors to consider. Although changing the testimony is per California law, doing so is not always in the best interest of your case. After you receive a transcript of testimony from your court reporter in San Jose and discover that your client needs to make a change, here is what you need to know.
What are some reasons for correcting depositions?
Generally, the reason to consider changing deposition testimony is to make sure it accurately reflects everything that the deponent knows about the case. If the original testimony left out important details or could otherwise be misinterpreted, correcting it during the deposition review prevents the need for the deponent to have to change his or her testimony during trial. Substantive errors about facts of the case or transcription mistakes that change the meaning of the testimony can all adversely affect a case, even before it gets to trial, if depositions are used in pretrial hearings and negotiations. For these reasons, correcting a deposition that contains errors could be advantageous.
What are the drawbacks of correcting depositions?
Although correcting a deposition prevents the opposing counsel from pointing out inconsistencies in testimony at trial, the need to correct testimony even during the deposition review opens the door for the opposing counsel to call all of that deponent’s testimony into question as unreliable. Making corrections could also highlight a weakness in your case that might otherwise have gone unnoticed by the opposing counsel. When you make corrections to any part of a deponent’s testimony, you could inadvertently miss small details that should have been updated during the change as well, which can cast the testimony as unreliable overall.
How can you decide whether to correct a deposition?
Correcting small changes, such as typos or other minor transcription errors, is easily accomplished without impacting your case. For more substantive changes, you must weigh the value of correcting the transcript before trial and potentially opening up new challenges in the case to the impact of changing testimony on the stand during the trial.
When choosing a conference room for your video conference or deposition, one thing to consider about the space is whether it meets ADA guidelines. When you’re hiring a video conferencing company in Palo Alto, be sure to ask about ADA compliance before you select a facility, so that all the attendees can access the space with ease.
ADA compliance for conference rooms addresses vision impairments, hearing disorders, mobility issues, and a range of other disabilities. The conference space should have good acoustics, adequate lighting, and ample space for people who use mobility devices to comfortably maneuver. You may also want to consider arranging for a court reporter to provide real-time translation for the session. If someone attending your video conference needs assistance, solicit information about their requirements before the session so that you can make additional arrangements, such as Braille documents, to accommodate his or her needs effectively.
Legal videography can play a powerful role in your case preparation. By syncing video to the legal transcript, case organization is easier than ever before. Here are some of the benefits of working with a legal videographer in Palo Alto when you are preparing your case.
Legal videography takes depositions to the next level, making them incredibly easy to reference and review. Professional videographers are skilled in syncing the video to the deposition transcripts, so that every clip is ready to use whenever you need it. Use the videos to pull up segments of testimony and review critical information, or simply watch the videos while you are reading the transcripts, so you can visually see each witness’ behavior and tone when providing his or her answers. You can easily edit clips to present at trial, or you can use them in the discovery process to make sharing information easier. With so many uses for legal videography, many attorneys prefer to conduct depositions with a videographer on hand.
Video conferencing is a very effective way to cut the costs of out-of-town depositions by allowing you to meet and participate remotely. A court reporter can provide a legal transcription of the video conference in the same way one would at an in-person deposition. Although video conferences can be both convenient and reliable, there are a few mistakes that can make them less effective than they could be. If you decide to use video conferencing in San Jose for your next deposition, be sure to avoid these mistakes.
Not Trying the Technology
The worst time to try your video conferencing technology is when your meeting is starting. Be sure to have a dry run with the technology before the deposition to ensure that you won’t have any needless delays on the day of your deposition. Often, your court reporter may be able to assist with the technology, particularly if you choose a reporter whose company offers video conferencing. However, you should still be sure to understand how it works and what features are available well in advance of your deposition.
Not Speaking Clearly
Because you are not in the same space as the person to whom you are speaking, being clear and direct is more important than ever. Make an effort to keep your questions as succinct as possible, and use clear language. Annunciate your words clearly for the benefit of the other parties and your court reporter. Look at the person to whom you are speaking via the camera when you’re talking. It’s easier to become distracted during a video conference than at an in-person meeting, so speaking into the camera will help to keep the other party engaged.
Not Having a Schedule
Video conference meetings require a more strict schedule than an in-person deposition might. First, you must always keep in mind that the remote location of your video conference may be in a different time zone, affecting your deposition schedule. If your conversation needs to extend beyond the scheduled time, set a new projected finish time, so that everyone knows what to expect. If you plan for a long deposition, make sure you build breaks into the day. Everyone, including your court reporter, will need time to stretch and eat during the day. Consider taking more breaks than normal during a video conferencing session, since it can be more difficult to stay focused.
No matter what subject your video conference in Palo Alto, California is about, the same components should always be involved. Since you won’t all be in the same conference room in person, there are extra steps that you should take to ensure that you get your point across clearly and without interruptions. Watch this video clip for a behind the scenes look at a successful video conference.
Whether the video conference involves an attorney meeting with a client or a team of coworkers working on a project while on different sides of the planet, it helps to get everything set up early. This way you can get to know the technology, load any presentations you might need, and make sure everything is in working order. Keep in mind you’ll need to understand a few different kinds of technology for a successful presentation, from cameras and video displays to microphones and speakers.
Videography can be a powerful tool both in and out of the courtroom, especially when it is paired with other services like court reporting and legal transcription. However, there are some common misconceptions about its use. Knowing the facts about legal videography in Palo Alto, California , can help you know when and why it should be used during legal proceedings. Continue reading to find out more about legal videography.
Myth: Quality Doesn’t Matter
Videography has many different applications, and you may think that using high-quality equipment and producing a high-quality video only matter when aesthetics are the goal. However, the truth is that for legal videography to be an effective tool, both the audio and visual elements of the video should be of the highest quality. After all, a video record of a deposition in which one or more of the parties cannot be clearly understood will have little value in legal proceedings. When you are looking for a legal videography service, be sure to check for good reviews, and consider asking for references from past clients. If you have doubts about the equipment or skills of a particular videographer, it may be time to look into a different provider.
Myth: Legal Videography Is Not Worth the Cost
A common misconception about legal videography is that it has very limited applications. While regulations vary depending on the location, legal videography has become an essential part of legal proceedings in many areas. Videography can be used to capture an absolutely accurate account of a deposition, help you present facts relevant to a case, and provide a record for you to review during trial preparation. Because legal videography can be used in a variety of ways, its end value generally outweighs the initial cost. If you are concerned about the costs of legal videography, be sure to review potential videographers carefully and ask about all possible fees to ensure that you receive a high-quality product at the right cost for your needs.
When you need court reporters or video conferencing in Palo Alto, California, choose Pulone Reporting Services . We have been serving the legal community for more than three decades and offer the very latest in courtroom and deposition technology with a special emphasis on customer service.
Watch this video to learn more about Pulone Reporting Services and how we can work for you. From video depositions to digital transcription, Pulone Reporting provides Certified Shorthand Reporters who are licensed in California and who average over 20 years of reporting experience. We can help your firm take advantage of new technology to conduct the most efficient and effective depositions possible, even if tools like video conferencing, legal videography, and document digitizing are new to you. Contact us today for all of your court reporting needs and find out why the legal community has been relying on our accuracy and attention to detail for 35 years and counting.
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