An interpreter can play an important role in depositions of non-English-speaking witnesses. Often, when you hire a court reporter in San Jose, he or she can provide recommendations or make the arrangements for an interpreter in the language you need. When you hire an interpreter , there are a few strategies that can help you work with them more effectively.
Watch this video for advice for speaking through an interpreter. First, be sure to hire an interpreter who is court-certified or registered, depending on the language spoken by the witness in your depo. Speak clearly and slowly enough that your interpreter can easily understand you. Face the person you are questioning, rather than the interpreter, to engage him or her, especially if you are questioning someone via video conference. Be sure to watch for cues from the interpreter for when to stop and allow time for the translation to take place.
It’s absolutely essential for everyone involved in a court case to understand exactly what’s going on, as this is the only way that justice can be served. This can be tricky when people speak different languages, which is where court interpreters in San Jose can be of help. There are a few things you should know about your interpreting services, however. Since some words and terms may not translate perfectly into another language, you might not get a verbatim interpretation, and be prepared to have your words interpreted while you speak. Interpreter certification is required for the more common foreign languages, and interpreters are required to make certain statements at depositions where no judge is present. Here’s what lawyers need to know about court interpreting services.
They May Not Be Verbatim
When it comes to courtroom interpreting, what you say may not be translated word for word. A literal translation may not be best for a given situation, and it can cause confusion. This can happen when a person uses slang that would not logically translate word for word, and it can also happen when there are expressions that exist in one language but not in another. In those situations, your court interpreter will accurately translate the overall idea rather than the individual words.
Bilingual Doesn’t Mean Certified
Court interpreters must be bilingual, but being bilingual doesn’t make you a court interpreter. When you look for a court interpreter to work with, make sure the individual you choose is certified when dealing with a language where certification is required. Court interpreting might involve legal jargon that the average bilingual person doesn’t understand, which could confuse the matter rather than clarify it.
Interpretation May Happen Simultaneously
In many cases, a court interpreter will translate the speech immediately as it’s spoken. This means that there will be essentially no lag between the beginning of the speaker’s statement and the translation that ensues. Although this is done if requested, there are other cases in which the interpreter will wait before beginning the interpretation. The interpreter will wait until the questions and answers have been completed before beginning the translation.
With video conferencing solutions in Palo Alto, California, you can simplify and expedite business meetings or legal proceedings. However, it is important to prepare for a video conference to avoid simple mistakes that could derail your meeting.
Be ready for your video conference a few minutes early so that you can ensure all of the audio and visual connections are ready to go on your end. Be sure that there is a reliable internet connection in your location, and close the blinds on any windows in the room. Consider using a headset with a microphone for the clearest communication. You may want to look into using a professional video conferencing service or conference room rental that provides all of the technology you need to ensure that your meeting is professional, effective, and enjoyable.
Best Practices for Video Conferencing
The most challenging part of a video conference isn’t the planning or the technology. Instead, it is actually engaging your participants as effectively as you would at a face-to-face event. Fortunately, many of the same strategies you would use in person can be applied for video conferencing, albeit in slightly tweaked formats. If you are planning a video conference in Palo Alto, California , work closely with the court reporting firm that is facilitating the teleconferencing event to play each portion of the conference carefully. These tips will also help ensure that you keep your participants involved with your presentation.
Break Down Your Content
If you have multiple things you want to communicate during your video conference, resist the urge to present it all in a single monologue. Instead, break down each point into a presentation that is no longer than 15 minutes. By chunking the information in this way, you can keep your participants’ attention and get them to focus on each piece of information you are trying to convey. Break up your information chunks by giving small breaks or switching to an interactive activity before returning to delivering additional points.
Vary Your Media
Just as you wouldn’t do an in-person presentation that doesn’t involve some visual aids, don’t conduct a video conference in which you rely exclusively on speaking into the camera. Include graphics, videos, and other visual aids to hold the attention of your participants and make your presentation interesting.
Make It Interactive
Your participants may not be in the same room, but that doesn’t mean that your video conference can’t be interactive. Although it is helpful for people to mute their mics when there is a formal presentation taking place, you can open up the floor for conversation by sprinkling chances for interaction throughout the conference. If the number of participants makes it difficult to completely open the floor, do so in stages to allow smaller groups a window of time to speak. You can also keep a chat window open throughout the conference and use it to encourage discussion.
When your firm is hiring and you want to cast your net for applicants outside of your immediate area, video conferencing offers the opportunity to interview candidates remotely, without the additional expense of travel costs. If you choose to use video conferencing in Palo Alto, California to conduct remote interviews, these tips, including using a court reporter , will help you find the right person for the job.
Use the Right Technology
Before beginning a remote interview, be sure you have tested the video conferencing technology and know how to use it. It can be helpful to use a facility that offers full-service video conferencing solutions, so you can rely on access to high-quality, well-maintained equipment and have the backup of the staff to facilitate your conference. Consider using technology that allows you to share documents with the candidate at the same time you are conducting the interview, much as you would in person.
Get Comfortable on Camera
If you have never used video conferencing before, it can feel unnatural the first time you sit down in front of the camera. Before conducting an interview, practice holding video conversations so you become confident with the medium. Be sure to speak clearly and in the direction of the microphone to avoid miscommunications. Of course, both you and the candidate should dress as you would for any job interview.
Consider Using a Court Reporter
Within the context of a video conference, it can be difficult to remember what was said after the interview is over. When you use a court reporter, you can get a verbatim transcript of your exact conversation. This is especially helpful when you are interviewing multiple candidates and want to compare answers, compensation requests, and other factors. Often you can hire a court reporter from the same facility where you are conducting your video conferenced interviews. These services can go hand-in-hand, allowing you to focus on the conversation without worrying about taking extensive notes, with the confidence that you will have a precise record afterwards of the interview.
Video conferencing technology is revolutionizing the way people do business in the legal industry and beyond. If your firm is not using video conferencing solutions in Palo Alto, California yet, you could be missing out on an important way to operate more efficiently and cut your expenses. With the right video conference partner, the benefits to your company could be significant. Here is what you need to know about getting started with video conferencing and making it work for you.
When you’re ready to start video conferencing, instead of trying to figure it out in-house, look for an experienced partner. By choosing a video conferencing facility with the right conference rooms and technology, you don’t have to worry about investing in additional equipment or learning new software. Look for a video conferencing partner who offers high-quality video and plug-and-go solutions, as well as support to help you use the technology in the best way for your company’s needs. The legal industry in particular can benefit from choosing a firm that also specializes in legal videography, to ensure that all the proper practices are followed when videotaping is needed.
Using Video Conferencing
During your first video conference, it can take a little time to adjust to the format. Fortunately, it will quickly feel natural. Be sure to speak clearly and allow for slight delays in responses that can occur over the connection. It’s important for people to speak one at a time in a video conference, even more so than in person, because confusion can occur otherwise.
Reaping the Benefits
Video conferencing puts the world within easy reach of your business. Instead of traveling to hold meetings, conduct them via video conference and save a significant amount of money on travel expenses. They also allow attorneys to conduct depositions with out-of-town witnesses with ease, while using the court reporting services they are used to relying on. Additionally, video conferencing allows for face-to-face conversations that are more effective than emails without the inefficiencies and expenses associated with travel.
Is your law firm taking full advantage of the latest technologies? If not, then you could be doing your clients—and your business—a disservice. Consider speaking with a court reporting agency near Palo Alto, California about the current options available to you. You may be surprised to learn just how significant it can be for the efficiency of your law firm to begin implementing technologies like video conferencing, legal videography, and document digitizing .
It’s safe to say that video conferencing is now mainstream. More law firms than ever are realizing the benefits of connecting to colleagues, clients, and witnesses anywhere in the world from the comfort of a fully-equipped conference room. With sophisticated video conferencing equipment, your law firm can depose remote witnesses without the expense and time commitment of travel. You can stay in touch with associates and support staff when travel is necessary. And by contracting with an agency that offers professional video conferencing, you can reduce your overhead while improving your efficiency.
Legal videography is being increasingly utilized by attorneys both in and out of the courtroom. You can use recorded depositions and other recordings to prepare your case. You can even edit your recordings as needed to develop a comprehensive, professional presentation for the jury.
Out of all possible professions, the legal field could arguably be the worst in terms of being buried in reams upon reams of paperwork. If you’ve got boxes of papers stacked up in your office, then you already know that it can be impossible to find the right document when you need it. Security is another major concern when the paperwork concerns a client’s confidential information. And lugging boxes of paperwork to and from meetings, depositions, and courtrooms is not only inefficient; it also makes you look unprofessional and ill prepared. There’s a better solution: Document digitizing services. Document digitizing offers you and your associates secure access to documents from anywhere that an Internet connection is available. You’ll be able to easily find the specific document you need and you’ll get the peace of mind that comes from knowing your client’s confidential information is safe.
Video conferencing can improve the speed and convenience of legal proceedings and important business collaborations when meeting in person is difficult, costly, or time-consuming. If you are planning to hold a video conference in San Jose, maintaining both video and audio quality is important to ensure the conference proceeds smoothly and allows all parties to take part in the discussion. When planning your conference, make sure you will be in a quiet area during the meeting, such as an office or private conference room , which will cut down on audio distractions. Make sure to place the microphone at the right distance so it will pick up your audio easily without requiring you to shout or speak above a normal level. Avoid nervous or unnecessary movements, such as clicking your pen or shuffling papers, which can cause distractions on both the video and audio feeds. Although you may be physically alone in the room, conducting your video conference in the same professional manner as you would in attending a traditional, in-person meeting is the best way to ensure your comments are heard clearly and conveyed accurately.
In the corporate world, communication is king. Expanding your company overseas might seem like a smart move, but if your executives can’t communicate clearly with their points of contact abroad, then your business deals can easily become financially disadvantageous or they may fall apart entirely. An interpreting service based in Silicon Valley could be the key to getting deals done with a minimum of fuss. Before solidifying your plans to expand your business overseas, you’ll need a reliable interpreter who can be present at meetings and video conferences to ensure that each party’s message is clearly communicated .
Even if your company already has a foothold in the global economy, hiring a professional interpreter could be the key to boosting sales. Many established companies end up losing their competitive advantage overseas because their executives and lower level employees fail to communicate appropriately. With an interpreting service, your company’s message will not only be clear, but also culturally sensitive.
For a plaintiff or defendant, the most nerve-wracking part of litigation is often the questioning during a deposition or trial. Lawyers can prepare their clients by discussing the basic format of the deposition and talking about the types of questions they can expect. While these are necessary steps to take, they cannot fully prepare a client for the experience of answering questions under pressure. The solution is the mock deposition. When it’s time to hold a mock deposition , turn to professional court reporting services near the Bay Area for assistance. You can book a conference room or even set up videoconferencing technology if your client doesn’t live locally. Court reporting agencies can also arrange to have an interpreter present if need be.
Enlist Outside Help
By this point in the litigation process, it is likely that your client has become accustomed to answering questions from you. The usefulness of a mock deposition is limited when your client continues to answer questions from a familiar person. To thoroughly prepare your client for a real deposition, consider enlisting the help of another lawyer at your law firm whom your client has never met. This individual could play the role of the opposing counsel. Some lawyers even take the extra step of hiring a lawyer from a different law firm to fulfill this role.
Hire a Court Reporter
To truly set up an authentic deposition experience for your client, it’s a good idea to hire a certified court reporter. Your client will become used to the presence of the court reporter in the conference room and to the idea that his or her words are being recorded. This can help ease your client’s nerves on the day of the real deposition. Additionally, the court reporter can provide a transcript of this proceeding, which you and your client can review after the mock deposition.
Provide Careful Instructions
Just as if you were holding a real deposition, you should provide all the necessary instructions to your client beforehand. He or she should know to answer all questions honestly and to say, “I don’t know” where appropriate instead of trying to guess at the answer.
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