Video conferencing makes it easier than ever to host remote depositions and conduct business across borders without travel costs. To get the most from your video conference, however, there are certain etiquette rules to follow to ensure that your event goes smoothly. If you are hosting a video conference in San Jose, avoid these mistakes to prevent confusion and delays from taking over your session.
Mistake: Not Testing Your System
Nothing slows down video conferences like problems with connections, audio, and video. Test out your video conferencing system before you attempt your conference so you don’t waste participants’ time. Even better, work with an experienced team that can help you choose the right video conferencing solutions for your needs. When you work with professionals who host video conferences on a regular basis, you can feel confident that their system is reliable and that their conference space is set up for optimum audio and visual output.
Mistake: Not Using Your Normal Voice
During a video conference, as long as you direct your speech towards the microphone, there is no reason to shout or dramatically slow down your speech. Speak normally, being as careful as you would during an in-person meeting to enunciate. Resist mumbling or speaking excessively quickly. This kind of speech is difficult to understand in an in-person meeting and even more challenging during a video conference. Keep in mind that there is typically a small delay in audio transmission during video conferences, so pause at the end of your statement to let people hear the entire thing and have time to respond, if necessary.