Videoconferencing and video recording technology have made communication easier and faster than ever before. Today, testimony may be recorded via video for later submission during a court case, along with a written deposition. Because body language plays a vital role in the delivery of testimony, it’s important to ensure your witnesses understand the behaviors they should avoid if their deposition will be recorded via legal videography in the San Francisco Bay Area.
Presenting a Professional Appearance
A witness or expert’s appearance can heavily influence the assumed validity of his testimony. When preparing a witness for a video deposition, it’s best to ensure he presents a clean and professional image, just as he would if he were appearing in court in person. Furthermore, holding the video deposition in a conference room or office will provide a professional but unobtrusive background that will allow viewers to concentrate on the testimony, rather than on any distractions a busier environment might contribute.
Avoiding Distracting Behaviors
It’s important to consider distracting or nervous behaviors and how to avoid them during a video deposition to ensure your witness appears both professional and calm. Make sure all phones and PDAs in the room are turned to silent and put away during a video deposition, and ask that your witness be aware of his hands and avoid playing with pens or other objects during recording.
Preventing Long Pauses
During a traditional deposition, witnesses may be encouraged to take their time when remembering facts or considering the answers to certain questions. However, long pauses are often perceived in a negative light when viewing video testimony, as silence can make a witness appear unsure or evasive. Thus, prior to a video deposition, you may want to ask your witness to remain aware of the time he takes to answer questions. While pausing to recall facts or giving brief answers is not wrong, you may ask him to explain why he needs additional time to think during the video recording.
Video conferencing can improve the speed and convenience of legal proceedings and important business collaborations when meeting in person is difficult, costly, or time-consuming. If you are planning to hold a video conference in San Jose, maintaining both video and audio quality is important to ensure the conference proceeds smoothly and allows all parties to take part in the discussion. When planning your conference, make sure you will be in a quiet area during the meeting, such as an office or private conference room , which will cut down on audio distractions. Make sure to place the microphone at the right distance so it will pick up your audio easily without requiring you to shout or speak above a normal level. Avoid nervous or unnecessary movements, such as clicking your pen or shuffling papers, which can cause distractions on both the video and audio feeds. Although you may be physically alone in the room, conducting your video conference in the same professional manner as you would in attending a traditional, in-person meeting is the best way to ensure your comments are heard clearly and conveyed accurately.
Court reporters provide legal reporting and transcriptions of depositions and other important legal proceedings and business meetings. When working with a legal reporting service in Silicon Valley , it’s important to keep a few best practices in mind to make the reporting and transcription process easier for you and any court reporters handling your case.
Keep Your Court Reporter in the Loop
Your legal reporting service should be kept up to date on any changes to your schedule or the location where you plan to hold your deposition. Considering your court reporter as part of your legal or business team will ensure the reporter arrives when and where needed to begin the reporting process on schedule and make the most of your time. Additionally, let your legal reporting service know if you plan to continue the deposition after normal business hours or may need to skip meals so your reporter can plan for those conditions and arrive prepared.
Be Prepared to Provide Spellings
Court reporters provide reporting services in a variety of settings and for a range of different purposes. Even though everyone in the room may be familiar with certain legal, medical, or other field-specific knowledge and terms, your court reporter may need to ask for clarification or spellings to ensure the information discussed is recorded properly. In most cases, your professional reporter will wait for a break or until the end of the day to check this information with you, so remember to keep yourself available for questions if necessary.
Know Your Transcript Needs
Once your deposition or meeting is complete , your court reporter will ask you how many transcripts you’ll need, as well as other details such as your preferred format and delivery method. Determining your preferences ahead of time will reduce the time it takes to hold this discussion. This ensures receipt of exactly the documents you need for the greatest efficiency without prolonging the amount of time you or your professional reporter are kept from other important commitments after your deposition has concluded.
During a deposition, witness testimony is recorded by a professional court reporter . This process takes place outside the courtroom, typically in an office or conference room, and ensures that witness testimony is preserved through stenographic recording and legal transcription. Depositions also provide valuable information about the case prior to trial. If you will be appearing for a deposition in person or via video conferencing in San Jose, knowing what to expect can help you feel calmer and more confident.
This video shows several example scenes to help witnesses better understand the deposition process. You will learn how to assess questions to give the most accurate answer and project the most professional image. Additionally, you will learn what to do if you are interrupted or feel your examiner has made an assumption that could cause you to answer in a way that you do not feel accurately portrays the facts.
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