Video conferencing has become commonplace in corporate environments and courtrooms, as it allows parties to connect in real time from anywhere in the world. Whether you are hosting a meeting with international clients, conducting web-based interviews for remote employees, or setting up a video deposition in San Jose, it is important to work with a trusted provider of video conferencing services. As you prepare to host or participate in an upcoming video conference, remember these key tips for conducting a professional meeting remotely.
Behave like you would in a face-to-face meeting
As a general rule, any behavior that would not be acceptable in an in-person meeting will also be considered unprofessional in a video conference. Side conversations, text messaging, and interruptions should all still be avoided when you are participating in a video meeting. Looking into the camera throughout the meeting and wearing professional clothing are advisable for video conferencing.
Speak clearly, but don’t shout
While having a trusted video conference service will enhance the quality of your audio, you may still need to make an effort to annunciate clearly and speak slowly to ensure that all participants can you. You will want to avoid yelling or shouting, but speaking with a clear volume and tone is essential for helping the meeting go smoothly. If you are the meeting presenter, try to avoid excessive hand gestures and be sure to provide a shared screen so that remote participants can follow along with your presentation.
Conduct the conference in a quiet, work-appropriate space
If you are calling in to a video conference, you should make sure that you have a quiet space available to minimize distractions. Barking dogs, ringing phones, or other background noises can be a significant interruption for others on the call. Muting yourself while you are not talking or wearing headphones for the call is also helpful for minimizing excess background noise.