Top Mistakes to Avoid in Your Video Conference

Video conferencing is a very effective way to cut the costs of out-of-town depositions by allowing you to meet and participate remotely. A court reporter can provide a legal transcription of the video conference in the same way one would at an in-person deposition. Although video conferences can be both convenient and reliable, there are a few mistakes that can make them less effective than they could be. If you decide to use video conferencing in San Jose for your next deposition, be sure to avoid these mistakes.

video - conference

Not Trying the Technology

The worst time to try your video conferencing technology is when your meeting is starting. Be sure to have a dry run with the technology before the deposition to ensure that you won't have any needless delays on the day of your deposition. Often, your court reporter may be able to assist with the technology, particularly if you choose a reporter whose company offers video conferencing. However, you should still be sure to understand how it works and what features are available well in advance of your deposition.

Not Speaking Clearly

Because you are not in the same space as the person to whom you are speaking, being clear and direct is more important than ever. Make an effort to keep your questions as succinct as possible, and use clear language. Annunciate your words clearly for the benefit of the other parties and your court reporter. Look at the person to whom you are speaking via the camera when you're talking. It's easier to become distracted during a video conference than at an in-person meeting, so speaking into the camera will help to keep the other party engaged.

Not Having a Schedule

Video conference meetings require a more strict schedule than an in-person deposition might. First, you must always keep in mind that the remote location of your video conference may be in a different time zone, affecting your deposition schedule. If your conversation needs to extend beyond the scheduled time, set a new projected finish time, so that everyone knows what to expect. If you plan for a long deposition, make sure you build breaks into the day. Everyone, including your court reporter, will need time to stretch and eat during the day. Consider taking more breaks than normal during a video conferencing session, since it can be more difficult to stay focused.